I work as a controller for a small company. A big part of what I did when I first started was establish processes to catch and avoid these kinds of things. We have caught dozens just this year.
Our biggest one is that if somebody wants to use a new vendor there is a whole process for setup. They complain about how tedious it is, but it keeps something like this from slipping through the cracks.
I hate the new vendor process especially for one off jobs. But as an owner I 1000% am concerned about scams. If you get fucked as a business thats your fault. No one cares but the people affected in the biz.
I work in distribution and customers get annoyed at how hard it is to set up an account. They want it easy like Amazon. There's a reason these things are qualified.
My work does similar and all our suppliers need to be entered into the system. All orders need to go through a purchase order system, which then get matched to any invoices coming in, deliveries are also checked off by forklift drivers to make sure deliveries are delivered in full.
SO much inconvenience and cost in your life is due to criminals. :( Estimates are that you spend $3-6 per $100 at stores to cover theft losses and theft-prevention measures. So there's several hundred dollars per year you could spend on ... milk. (Rottinglactosetower is quite the unique user name!) And that's just retail theft. Whenever I encounter bizarre rules nowadays, my first thought is, "Wow, I wonder what happened to cause such a rule."
Why don’t you just use a three way match with a PO? Do you guys regularly order cogs supplies with no PO? These gloves are defos not an office supply, so already no PO no sub ledger rec = no pay
It’ll fk ur balance sheet unless you shove it into a p&l
Believe me I’m trying for something similar. We are currently using a
typewriter to hand type purchase orders. We just switched to a digital system for tracking and approving invoices and vendors last year.
My company is the same, and I'm shocked all companies don't force everyone to run all invoices through finance. If we don't have a preexisting contract or purchase order, that shit isn't getting run.
The thing OP sent is an unsolicited "invoice". By paying the invoice you accept their terms, which might just be a single case of overpriced gloves, or it might be a recurring subscription for cases of overpriced gloves.
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u/PrimaryThis9900 Sep 14 '26
I work as a controller for a small company. A big part of what I did when I first started was establish processes to catch and avoid these kinds of things. We have caught dozens just this year.
Our biggest one is that if somebody wants to use a new vendor there is a whole process for setup. They complain about how tedious it is, but it keeps something like this from slipping through the cracks.